Please take the training PST073 – “Intro to Procurement in myUF Marketplace” and send your UFID to purchasing@bme.ufl.edu to gain access to shop in the Marketplace. If you are a student in a lab, please cc your PI in that email.
There are 2 ways to purchase items from the Marketplace:
- From a ‘Punchout’ vendor – tiles on the main page that allow you to buy at contract rates directly from the Marketplace. Simply select the tile of the supplier you would like to use. After adding items to your cart, click on the checkout to return the items to your cart in the marketplace.
- ADD IN Dropdown Punchout Vendors, list in 3 columns: Henry Schein, Fisher Scientific, Airgas, Bio-Rad, Biolegend, Eurofins, Thermo Fisher Scientific, Integrated DNA Tech, Medline, Miltenyi Biotec, New England BioLabs, Revvity (formerly Perkin Elmer), POSS, Qiagen, Rainin, Santa Cruz Biotec, Millipore Sigma, USA Scientific, Genesee Scientific, Patterson Vet, Eton Bioscience, TaKaRa, B&H Foto, Office Depot, Complete Book, Dell, GovConnection, OEC, 4Imprint, AmazonBusiness, Apple, Business Interiors, CDW-G, ImperialDade, Fastenal Co, Ferguson, Grainger, GrayBar, Johnstone Supply.
- From a ‘Non-Catalog’ supplier – from the homepage – in the top left corner select “Non-Catalog Item” and fill out the blanks (item name, catalog # from the quote or website, quantity, cost).
- ADD IN Dropdown How to find the Suppliers list in the Marketplace: login to MyUFL and use the main menu to open the marketplace (MyUFL > NavBar > Main Menu > My Self Service > MyUF Marketplace). On the homepage, on the top left of the screen, select ‘Supplier’ from the list of quick links. From here, a search page will generate. Keep in mind, many suppliers have DBAs or parent companies that they may use for their supplier account. When placing orders this way, we recommend getting a quote from supplier and checking to ensure the supplier address on the quote matches the supplier in the Marketplace. If you are ever uncertain, please send your order to purchasing@bme.ufl.edu and we can place it for you.
How to Order
When you add items from either a punchout or a Non-Catalog form to a cart, the system adds them to an active cart called a ‘Requisition’. Please only add items from one supplier per cart. If you send items from different suppliers in one cart, the system will not let us submit it. Next, go to the cart and click on the ‘Comments’ tab. In a comment, write the following:
- A brief description of what the item will be used for.
- A funding source (project #). You can have multiple funding sources for a cart. Put these in a comment, along with what percent you want the order split or which items are being charged where.
Next, forward your cart to Mae Howell, mhowell@bme.ufl.edu – from there, it may get forwarded to a different fiscal team member for processing. You should receive email confirmations from the supplier for any orders placed, but if not, please reach out to purchasing@bme.ufl.edu for an update.
When a Requisition is processed, it creates a Purchase Order (PO) and sends it to the supplier. The supplier ships the order and sends us an invoice. The fiscal staff will direct that all orders be delivered to the main office (JG56) so that we can get confirmation of receipt. If you are purchasing equipment that needs to be delivered directly to the lab, please let us know.
For any orders you are uncertain of how to place, send quotes to purchasing@bme.ufl.edu.
See the FAQ for further details:
It takes about 2 days to provide access to the marketplace. You will need to take the training listed below. After the training is completed, please email purchasing@bme.ufl.edu and Natalie Roman with your UFID. (If you are a student/staff member, please CC your PI or forward a copy of their approval for you to purchase on behalf of the lab.)
- PST073 – “Intro to Procurement in MyUF Market” To register, go to MyUFL > My Self Service > Training and Development > Request Training Enrollment and search by Course Name or Course Number.
To find out which suppliers are in the Marketplace that can be ordered from using a quote, log in and click the section at the top right highlighted in blue labeled ‘Non-Catalog Suppliers’. Ordering from these kinds of suppliers is done by getting a quote and sending it to purchasing@bme.ufl.edu to place your order.
- Per UF guidelines, the purchase of an item that costs under $10,000 doesn’t require a quote, but they are strongly encouraged for Marketplace orders from suppliers that aren’t in the punchout.
- For orders between $10,000 to $150,000: 3 total WRITTEN quotes attached to MyUF Marketplace cart to show market reasonableness. This is required by UF Procurement before they will approve your order.
- For orders $150,000 and up – contact the Fiscal office as soon as possible, leading up to your order. We need to find out if the purchase is covered under a contract. Board of Governors Regulations require public solicitations unless covered under an appropriate contract or specialized exemption.
All orders are delivered to the main office, JG56. You will be emailed to pick up your packages after we have documented the packing slips.
- If you are ordering gas or a piece of equipment that needs to be delivered directly to the lab, then put a note in your comment with the room #.
- Do not take packages from the front office if they are sitting on the cart. This means they have not been checked in yet, and you need to reach out to the front office before you take them.
After you click the Airgas punchout, make sure you switch your account up in the top left corner. (Contact your PI, lab manager, or fiscal staff for your Airgas account #).
- There can only be one delivery location per Airgas cart.
- Copy & Paste the following into the comment section on your Airgas cart.
- Funding source:
- # Of tanks to deliver and pickup:
- Delivery location (room # and bldg.):
- Contact for delivery:
- Notes: (door codes, directions, etc.)